What defines a leading Virtual Data Room provider? Is it the number of awards it has won? Is it the security features it offers? Is it the third party certifications? We will offer our perspective of what factors make a leader in the Virtual Data Room industry.

Security – is the primary reason that the industry exists

The reason companies pay Virtual Data Room providers is for the ability to be able to protect their documents while sharing them with outside parties. How do you judge security? If you google for “Virtual Data Room” you will find a dozen providers all claiming to have the security capabilities. One of the ways to distinguish the leader from the bunch is to have a look at their infrastructure security accreditations. EthosData’s infrastructure is SSAE 16 and ISAE 3402 certified. These are third party certifications that prove that the company is well equipped to manage the sharing of confidential information over the internet.

Service – is often an overlooked factor in the overall process

Most of the Virtual Data Rooms are used on time sensitive Mergers and Acquisitions. With pressure on advisors to deliver on timelines that would require more hours than they can provide, support from the Virtual Data Room provider to manage the data and handle all the users who will have access to that data is a huge advantage. EthosData has risen to become a leading virtual data room provider by investing heavily on dedicated teams that can take over all the data room related tasks of its clients.

Price – is the security and service worth the price being quoted?

Is the company rigid with its pricing or is there flexibility for you to customize the quote based on your specific requirements? Are there hidden costs? Clarity on all these factors is all important because you don’t want to get an invoice at the end of the month which is twice of what you signed up for. At EthosData we offer a flat rate model and a variable rate model so that clients can choose the model which best fits their needs. Also we ensure that the prices are all inclusive. Being a leading Virtual Data Room Provider requires us to be online all day every day. Even if you call us on weekends you will not be billed for that service.

Background – this is another often overlooked factor

Since most clients do not meet their Virtual Data Room Provider, they judge them based on their interactions on the phone and via their website. It is important to know whether your provider is big enough to be trusted. Do they have the in house capability to do background checks on their employees? EthosData is part of Moody’s, a billion dollar corporation with presence in the Americas, EMEA and Asia. When you are part of such a huge group you can be sure that each new hire is scrutinized and well trained before entering into any live transactions.

Language

English is the universal language of the world today but that does not mean that other languages are not used for business. Chinese, Japanese and Spanish are still predominantly utilized and so are a handful of others. A leading Virtual Data Room Provider should have the ability to facilitate all the languages that its client requires. EthosData allows transactions to be conducted in 15 different languages with the ability of different users to use their language of preference in each transaction.

Industry Recognition – are another way of distinguishing the leaders from the crowd

Has the Virtual Data Room Provider you are considering been rewarded for their work in the industry? EthosData has won a significant number of M&A awards, the most recent ones for being the best virtual data room provider in the Spain, UK and the Asia Pacific Region.

Testimonials – What do past clients say about the company?

Do they have industry wide experience? Have they run transactions in your particular industry? These testimonials will let you analyze and reach out to those who have worked with the data room provider you are considering. First hand feedback is always a good way of getting unbiased opinions. EthosData has worked in every industry and is regularly given positive feedback from past and current clients.


Conclusion

A leader means so many different things to so many different people. A leading Virtual Data Room Provider needs to be measured in accordance with all the characteristics mentioned above. At EthosData security is the core of the business. The proprietary technology of the company allows its clients to revoke access to their confidential documents at the split of a second. Given that the company is part of a reputed group like Moody’s ensures that it can be trusted. In addition it offers dedicated teams to each client to provide unmatched service that saves them hours daily while allowing them to customize their proposals to their exact requirements. After 14 years in the business, the company has been awarded for its excellence by winning five M&A awards, the most recent of which was for being The Best Virtual Data Room Provider in the Spain, UK and the Asia Pacific region.

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