EthosData Dataroom Blog

Ways Of Sharing Documents On The Internet

Posted by Harsh Batra on May 11, 2017 9:00:00 AM

Sharing documents online is second nature to most of us. We need to share documents to demonstrate the work we have done, to get comments and feedback, to enable us to collaborate with our colleagues, partners and consultants and sometimes to get our boss to sign, scan and send us back the document so that we can record another successful sale. Whatever the purpose, I am sure that you want to know what is the best way of sharing your documents online. I will go through all the 7 options available to you:

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I Need To Setup A Virtual Data Room. Should I Use Dropbox?

Posted by Sara Salehian on May 11, 2017 9:00:00 AM

Why should you pay for a Virtual Data Room when file sharing platforms as Dropbox or Box.net or Google Docs are free? When it comes to sharing important confidential documents, it’s important to be able to distinguish between these different online services. The short answer is that they were built for different purposes. VDR’s have advanced capabilities tailored for secure transactional work, while consumer type services cater to the common user. If you are managing an enterprise, you would be unlikely to want to leave information on something that is designed for individuals. Here, we examine the factors you should consider when choosing between using Dropbox or a virtual data room:

1) Security

Built with a higher level of security required to run an enterprise, there is good reason why virtual data rooms are used by banks and government agencies. Virtual Datarooms main foundation is security while consumer based services are based on ease of use and mass adoption with security many times as an afterthought.   As a matter of fact, there have been significant high profile security breaches in most of the consumer focused companies. 

Virtual data rooms allow you to remotely control users rights to documents after they have been uploaded; so that if a deal ends or a user is removed from a project, you can lock down access to the document he has saved. In addition to other basic security measures, some data rooms also let users add a personalized watermark to their documents and block the “print screen” key for viewers.

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Topics: Data Room, virtual data room, VDR

Managing a Virtual Data Room in Early Stages of Your Transaction

Posted by Kamal Raj on Apr 19, 2017 9:00:00 AM

The actions you take in the early stages of a merger or acquisition transaction through a Virtual DataRoom will set the tone for the remainder of the process. This can be daunting, especially if you’re new to the environment, but by planning ahead and giving special attention to certain policies and procedures you can ensure a smooth, streamlined process.

Virtual datarooms replaced physical datarooms years ago, mainly used during the due diligence process.  But it is now that we are really seeing the additional benefits of a dataroom in the early steps of a transaction:

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Topics: M&A, Data Room, virtual data room

4 Areas To Understand Virtual Data Room Pricing

Posted by Kamal Raj on Apr 4, 2017 9:00:00 AM

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Topics: M&A, virtual data room, VDR

Still Using FTP? 3 Reasons to Change to a Virtual Data Room

Posted by Kamal Raj on Mar 26, 2017 9:00:00 AM

If you’re still using FTP or other consumer storage and transfer solutions for your business requirements, here are 3 reasons to switch to an secure modern solution such as a virtual data room. Remember when you discovered FTP (file transfer protocol) and you thought it was so advanced to be able to upload your data to cyber space? In the good old days before online security became a critical issue, FTP was the answer to transferring information, particularly large files. The problem is, FTP is 40 years old now, and that’s ancient in terms of information technology. 

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Topics: M&A, Data Room, virtual data room, Data Security

M&A Life Cycle Series III:Due Diligence & Data Rooms

Posted by Kamal Raj on Mar 24, 2017 9:00:00 AM

Your data rooms are all set up and you’re ready to enter the due diligence stage of your merger or acquisition. As was the case in the pre-due diligence phase, the actions depend on whether the process is driven by the buyer or the seller. In the third in our series of posts on the M&A life cycle, we’ll take a look at both options, following on from the planning done at the end of the previous stage.
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Topics: M&A, Data Room, due diligence, virtual data room

5 Factors To Compare Virtual Data Room Providers

Posted by Kamal Raj on Mar 20, 2017 9:00:00 AM

Comparing services offered by virtual data room providers is not as simple as it sounds. Each company offers different options, which makes it challenging to compare apples with apples. Here are five factors for use in identifying the “critical elements” of each company’s offering, to ensure that the vendor you choose can provide the services you need for corporate transaction requirements.

1) Security

In the age of hackers and online piracy, the security of confidential information is your priority. The level of data security you need from virtual data room providers depends on your industry, because the risk varies from one industry to another. But security is more than just keeping data safe from hacking; it includes infrastructure security, such as the safety of servers and firewalls, virus scanning and detection of intruders. The security of the applications is as important as employee access security, implemented through increased physical safeguards and the protection of technical components such as the code, platforms used and their processes.

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Topics: virtual data room, VDR, dataroom

The Crucial Role of Investment Bankers In a Virtual Data Room Process

Posted by Kamal Raj on Mar 13, 2017 9:00:00 AM

Investment bankers play a key role in most Virtual Data Rooms. Their role matching companies and assets with bidders and driving the M&A transaction is critical to make deals happen. Investment bankers normally create significant value to their clients, specially when they focus on one specific industry for many years and are able to read and sometimes even set M&A trends. Based on fourteen years of experience running Virtual Data Room processes, we have noticed that investment bankers play a crucial role to make the deal happen by: 

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Topics: Data Room, Virtua Data Room,

Physical Data Room Procedures

Posted by Kamal Raj on Mar 6, 2017 9:00:00 AM

Physical data rooms are quickly being replaced by virtual data rooms, partly because of the complex procedures that are necessary to protect the information held in these rooms. Having confidential deal information in a specific location means that the parties in a deal need to travel to and from the location each time they view documents, which also results in high costs associated with transport, accommodation, premises and security. Another complex issue is the on-site management of the venue, which needs to be restricted to only those who are essential to the due diligence process. Use of Virtual Data Rooms has considerably evolved over the years over its Physical counterpart in many ways.

Let’s take a closer look at the procedures involved in using a physical data room.

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Topics: Data Room, due diligence, virtual data room, VDR

M&A Life Cycle Series II:Pre Due Diligence and Data Rooms

Posted by Kamal Raj on Feb 28, 2017 9:00:00 AM

Once you’ve identified your virtual data room vendor, the deal enters the pre-due diligence stage. This includes putting in place the infrastructure needed to facilitate the due diligence process, prepare the documents and sign the required agreements between the client and the data room vendor. The steps in this phase depend on whether the process is seller-driven or buyer-driven.
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Topics: M&A, due diligence, virtual data room, dataroom