EthosData Dataroom Blog

How To Prepare Your Company's Virtual Data Rooms

Posted by Kamal Raj on Sep 19, 2014 11:56:01 AM

You must prepare your company’s Virtual Data Rooms in advance so that the virtual data room is effectively organized, easy to follow and simpler to manage.Do all the hard work upfront if you want to avoid overwhelm later. Our 14 years of experience in the industry enables us to make the following recommendations:

1. Understand the nature of the due diligence

Is it a one-on-one or is it an auction? Where are the bidder located?  How complex is the asset being sold? In all cases you will need to understand what the other side will require to start diligence and what you are willing to disclose in the preliminary stages. Often more and more data gets added throughout the life of Virtual Data Rooms because the company did not predict the external parties requirements in advance. When the external parties request for the data they need to continue the due diligence process your company will have to locate it, scan it and then uploaded. The delay could be avoided through pre-planning.

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Why M&A In The UAE Is Being Conducted Through Virtual Data Room Providers

Posted by Harsh Batra on Sep 16, 2014 11:38:48 AM

In past post, we have discussed how the use of data rooms in the UAE has increased in the recent years as the Middle East has increased its weight in the global M&A market. We have been providing Virtual Data Room services in the Middle East for quite a while now, for companies in Dubai, Turkey and Israel and we are seeing a lot of interest from companies in Oman, Bahrain and Saudi Arabia. Here are reasons why due diligence processes are being conducted through Virtual Data Room Providers

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The Crucial Role of Investment Bankers In a Virtual Data Room Process

Posted by Kamal Raj on Aug 29, 2014 11:00:00 AM

Investment bankers play a key role in most Virtual Data Rooms. Their role matching companies and assets with bidders and driving the M&A transaction is critical to make deals happen. Investment bankers normally create significant value to their clients, specially when they focus on one specific industry for many years and are able to read and sometimes even set M&A trends. Based on fourteen years of experience running Virtual Data Room processes, we have noticed that investment bankers play a crucial role to make the deal happen by: 

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Topics: Data Room, Virtua Data Room,

Virtual Data Room Comparison: Questions That Will Help You Compare

Posted by Harsh Batra on Aug 26, 2014 11:00:00 AM

On average 140 people search for “Virtual Data Room Comparison” globally on Google each month. There are many options when setting up a dataroom and with so much choice out there, it is easy to be overwhelmed.  In the past, we have already discussed the most common mistakes that people make when choosing a data room provider and the factors to take into account when comparing providers.  Here are some of the questions that you should consider when making a decision.

Service :

Some solutions are DIY (do-it-yourself) solutions complemented with online help guides. Others options include full-fledged service to upload documents, set up permissions and do a host of other functions as part of the offering.

  1. Does the Virtual Data Room provider assign a point person that drives the transaction or is everything sent to a common helpdesk?
  2. Does the service include managing documents, permissions, conversions and user follow-ups or do you have to do it all by yourself?
  3. Can you get in contact with the data room provider via a dedicated email, chat room or telephone?  Is it really 24/7?
  4. Self-Management: Is the platform easy enough to operate on your own?
  5. Live Demos/Training: Can live demos be provided on request? You should be able to get as many demo and training sessions as required.
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Topics: virtual data room

Managing a Virtual Data Room: The Importance Of Clear Communication

Posted by Maria Rubio on Aug 22, 2014 11:21:00 AM

A Virtual Data Room has many moving parts.  With the help of the internet, users are accessing confidential information around the clock from various time zones, in multiple languages from different operating systems (windows and mac). Each computer usually runs different softwares with different versions, some of which may be up to date while others might not be. Add to that the varying internet connection speeds, the multiple types of firewalls and spam filters. How does one ensure that everything works effortlessly? The answer lies in clear communication that is run through a rock-solid process. Here are 6 steps that every Virtual Data Room provider should follow to ensure that each :

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Topics: Virtua Data Room,, Management

EthosData Virtual Data Rooms' Cricket Team Beats SpiceJet By 1 Run

Posted by Harsh Batra on Aug 15, 2014 11:00:00 AM

At EthosData we love competing! Our Virtual Data Room competes with the likes of Ansarada, Intralinks and Merrill all the time. Competition brings out the best in us so we wanted to take that competitive spirit into the sports arena by participating in a corporate cricket tournament. Over the last 3 months, we played against IIT Alumni, Foresight Communications, WCE, JPKU and SpiceJet in a T20 cricket tournament that also included Metlife, Vadilal, HMV and GS Corporate. In the road to victory in a thrilling final, here are the lessons we learnt:

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Topics: virtual data room

Data Room Providers Perspetive On How To Give Brilliant Demonstrations

Posted by Harsh Batra on Aug 13, 2014 12:00:53 PM

We have given thousands of Data Room demos over the past 14 years. If you are providing a Software As A Service (SAAS), then to be able to convince your prospect about the benefits of paying for such a product, you will have to give demos. These demonstrations of your product can be in person, or can be provided through online tools such as JoinMe, Go-To-Meeting or Webex. Irrespective of how you choose to give your demos, there are some key ingredients which make for a brilliant data room demonstration. Here they are:

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Topics: virtual data room, Dataroom Demo,

Secure File Sharing - Business Grade vs Consumer Grade Solutions

Posted by David Diez on Aug 8, 2014 11:00:00 AM

Are you looking for secure file sharing solutions? You are not alone! Being able to share files and documents securely with third parties is one of the main challenges that companies face and ensuring security is at the heart of this need. 

We recently wrote about 7 ways of sharing documents on the internet but the majority of those options did not have security as their main priority. You will notice that most of these services come under consumer grade solutions. The ones that focus solely on security are business grade solutions. Some of the main differences in the two types of file sharing solutions are:

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Topics: dataroom, fileshare

世界こんにちは! Our new Japanese Web

Posted by Di Wu on Aug 6, 2014 10:27:00 AM

こんにちは !

We have been providing Data Room Services in Japan for a while now. Today, we are very happy to introduce our Japan dedicated website!

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Topics: Data Room

11 Reasons Why Virtual Data Rooms Make Your Life Easier During M&A

Posted by Maria Rubio on Aug 5, 2014 11:00:00 AM

Simpler_Data_RoomWe already know that M&A is at the core of the Virtual Data Room industry. But why do  Virtual Data Rooms make life easier during M&A? We will be exploring 11 reasons why sophisticated technology is being used to connect buyers and sellers across the globe, leading to record breaking multi-billion dollar transactions.

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Topics: virtual data room

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