Virtual Data Rooms have come a long way from their main purpose as a secure platform for confidential document sharing. Data Rooms are now moving beyond the transaction space, a shift fuelled by the wide spread acceptence in the finance/IT world. In IT-speak, migration is the process of changing from one platform or operating environment to another. It usually involves the transfer of large quantities of data, and typically happens when your server or storage becomes insufficient to meet your needs. 

If you’ve been storing all your confidential company information on an internal server that’s rapidly becoming too small, this would be a good time to migrate over to a cloud storage platform such as a virtual data room.

As a leading Virtual data room service provider, we know how to protect your confidential information. Some use a virtual data room only for specific high profile transactions like an M&A/IPO or Fund Raising etc., while others use a Virtual Data Room extensively for managing all their internal documents. What companies have realised is that although their documents are completely secured with Virtual Data Room,  they have little to no control over the documents which are still stored in emails, networks, drives and desktops. In the past few years a number of our clients have asked us to share our best practices regarding document handling to implement inside their companies. Upon request, here are some ways in which a document retention a disposal policy will ensure the integrity of the data in your possession

Data stored on secure IT platforms such as data rooms is sensitive, and if the wrong people access it there could be significant consequences for your company. The weakest link in the IT security chain is the human element. No matter how secure and robust your security protocols are, there always exists a genuine gap that can be breached. "Trust" and "ignorance" are the two most common human behaviours that add to this gap. People are either too trusting of others (or) they are ignorant of the consequences being careless with information. Those who wish to will do just about anything to gain access to confidential information and mostly rely on people's inability to keep up with a culture that heavily relies on information. In this post we will have a look at the various social engineering tactics that take adantage of the human behaviour and how we can effecively have a control over it .

If you want to truly feel comfortable with the security of your virtual data room provider, you need to understand some of the basic components that make a data center secure. There is a continuous development in the intensity and knowledge of hacker so you must ensure that the provider you choose is using a data centre that follow the following principles: